- Use a professional email address!
DO: use your school email address
DO NOT: use the email address you created when you were 12
- Write a short, meaningful, specific note in the subject line.
DO: BU101 Paper Question
DO NOT: HELP! I have an important question!!!
- Be aesthetically professional.
DO: use fonts like Times New Roman (not Comic Sans)
DO NOT: use slang, profanity, or emojis
- Open with a professional greeting
DO: make sure you use the correct title… Professor vs. Dr. vs. Mr./Mrs./Ms.
DO NOT: say “Heyy” or “Hi!”
- Introduce yourself if necessary.
DO: provide context. Even if it’s someone you know well, it can still be helpful. This is an absolute must when emailing someone you’ve never or only briefly met before.
Ex: I will not be able to make it to E250 today. (Instead of: I will not be able to make it to class today.)
- Keep it to the point.
DO: be brief and prioritize the most important information.
- End with a professional closing.
DO: use examples like Sincerely, Cordially, Best, Thank You
DO: sign off with your first and last name.
Before You Hit Send:
- Include any necessary attachments. It’s always awkward when you send a follow-up email explaining that your forgot to add the attachments.
- Proofread for spelling errors and grammatical mistakes. It reflects poorly on you to have these in an email.
Formal Email Formula:
Professional greeting + to-the-point message + professional wrap-up = good email